Engineering Meeting Room Facilities

DEAN'S OFFICE CONFERENCE ROOMS

Policies & Procedures

Conference rooms are for the use of College of Engineering faculty and staff only.
Conference rooms are not to be used for Student Organizational Meetings. Clubs registered through SPAC can reserve most spaces through Campus Events and Visitor Services.
The conference rooms are not to be used as classrooms. Faculty should be referred to the Registrar’s Office if they ask to use a room at the same time each week for an entire quarter.
Conference rooms are not to be scheduled on a regular basis.
The rooms are generally available from 8:00 a.m. to 5:00 p.m., Monday through Friday. Evening and weekend requests are carefully considered on a case by case basis as security is an issue.
The furniture in room 1065 is not to be moved around. This room is set up for lectures and seminars.
Reservations of room 1003 during the academic year will be held on a tentative basis until College committee meetings are confirmed.
Individuals using the rooms are responsible for any cleanup and removal of trash that may have resulted from their event. When food is served in conference rooms, tables must be wiped down and put back in their original order; all food and trash must be removed from the room. New plastic liners should be inserted in trashcans. The rooms will need to be vacuumed when necessary (vacuum cleaner located in closet in room 1030).
The Dean’s Office reserves the right to “bump” department reservations if a college-wide event or meeting takes precedent. The Dean’s Office will give as much advance notice as possible.
Conference rooms with scheduled meetings are opened early in the morning. Keys are available from Pia Donaldson or Stephanie Thompson in Room 1041 Kemper for meetings scheduled after 5 p.m. They must be picked up before 5 p.m. and returned the next morning. For weekend meetings, the key must be picked up before 5 p.m. on Friday and returned Monday morning.