Student Club Officer Survival Guide

...a guide to getting your organization off to a good start - and staying there.

Download the PDF version of the Undergraduate Club Officer's Guide. PDF requires the free Adobe Reader. The PDF has not been updated, the Web version is the most current.

SECTION I: INFORMATION SPECIFIC TO ENGINEERING CLUBS

CAMPUS AND COLLEGE RESOURCE CONTACTS

Renée J-Maldonado
SD&R Director
Surge IV Suite #409
Phone: 752-3390

Rosanne Mandel
Student Programs & Activities Center (SPAC)
4th floor, MU
Phone: 752-2027
Either Rosanne or one of her colleagues in the SPAC offices can assist with general information regarding club registration as well as with planning for the annual Activities Fair (October) and Picnic Day (April).
Funding Sources

Janet Krovoza
College Development Office
Room 1121, Kemper Hall (Formerly EU II)
Alumni Relations, Alumni lists and contacts
Janet can provide you with general information on fundraising and for seeking clearance for fundraising projects. In addition, Janet is the primary contact for alumni relations. She can provide alumni names for speakers as well as for possible funding sources. If you have a University account you must clear your fundraising project with Janet. If your club is soliciting gifts that will be made payable to your organization, rather than to UC Davis or the Regents, Janet does not need to be involved. If the gift is to be made to or through the University, please contact Janet Krovoza for a brief meeting to discuss what kind of gift you are seeking, from whom, and for what purpose.

Career contacts

Pam Swartwood
Internship & Career Center (ICC)
2nd floor, South Hall
The ICC is the primary contact for networking with industry career advise. ICC peer advisers are also available for each club affiliated with a specific department. They hare especially helpful for disseminating information at college career fairs (October and January).

Marti Hanna
Student Leadership Development Program (SLDP)
4th floor, MU
This is a helpful contact for involvement in campus-wide leadership development programs, and may also provide a source for networking with industry.

GENERAL CONTACTS

Dave Andrade
Bainer Hall, shop area
Contact David to order tables for any of your events in Kemper Hall (Formerly EU II). Please contact him at least two weeks in advance.

Darryl Mack
Dean's Office, Engineering
Room 1031, Kemper Hall (Formerly EU II)
You can usually ask Darryl questions about where it's permissible to post signs for upcoming events in the Engineering buildings. Generally, the rule of thumb is that you may post signs on the windows, but not on the walls, of Kemper Hall (Formerly EU II) one week before the event. Do not use tape on any of the walls inside the buildings. Use the bulletin boards instead.
The bulletin board, adjacent to room 1123 Kemper Hall (Formerly EU II), is for use by Engineering Clubs only. You may post posters on Bainer and Kemper Hall (Formerly EU II) windows, but not on EU III.

Webmaster
Engineering Academic Computing Services (EACS)
The Webmaster is the primary contact for putting information of the Internet. There are Web standards that must be followed and a copy of these can be obtained from Webmaster. This is also the contact for placing events on the Engineering Calendar on the web.

Reserving conference rooms in John D. Kemper Hall

For scheduling conference rooms in Kemper Hall contact: 752-1653. She schedules rooms 1065, 1066, 1007,1003, and the lobby or the court-yard. Clubs must have a staff or faculty member present at the event in order to use these rooms. These rooms are available M-F from 8:00 a.m. to 5:00 p.m. only. Evenings and weekend use requires special permission.

Both the Electrical and Computer Engineering (ECE) and Computer Engineering and Engineering (CSE) departments also have rooms available for use in John D. Kemper Hall. Contact the departments directly for more information.

Additional listings for campus help and information are located on page 20.

ENGINEERING JOINT COUNCIL

The UC Davis Engineering Joint Council, a consortium of student representatives from each of the Engineering Clubs, facilitates opportunities for the undergraduate engineering student body that promote interaction with various engineering student clubs and the College of Engineering Administration by integrating students and clubs in activities which promote outreach and club visibility, networking, collaboration, and professional development.

It is suggested that each engineering club have an EJC representative each academic year.

Club Corner

Outside of Kemper Hall (Formerly EU II) 1123 there is a Student Club Corner, where each club has an information rack. Please feel free to use the racks to distribute information concerning your club.

SECTION 2: FROM THE STUDENT PROGRAMS AND ACTIVITIES CENTER

REGISTERING YOUR CLUB

Any organization whose membership is limited to students, faculty, or staff of a particular University campus may become a registered campus organization by complying with the requirements and procedures set forth in campus regulations.

How does a group qualify?

Each student club is required to describe clearly and explicitly the purpose of the club. The application will be returned if the purpose of the club is too vague, general, or unclear overall, and you will then be asked to speak with a Program Coordinator. The purpose used in the application process will be used in print by the Student Programs and Activities Center staff when supplying information to the campus community about the club. The purpose of the organization should be consistent with the educational nature of the University.

Membership

1. Each registered group must be composed of at least five currently registered UC Davis students.
2. Only currently registered UC Davis students can be active members; only active members may vote, hold office, determine programs, control the group's money, and represent the group to the University. Currently enrolled UC Davis students must comprise most of the organization's membership.
3. Associate members may be students on PELP, UC Davis staff or faculty, and the immediate families of UC Davis students, staff, faculty, and non-University related individuals. Associate members may attend group meetings and events, participate in discussions, serve as guest speakers on an occasional basis, teach, and perform small tasks for the group.
4. The University is committed to a policy that prohibits discrimination practices. Your group may not use discriminatory practices based on race, color, national origin, religion, sex, disability, age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or a special disabled veteran. The University also has a no tolerance policy regarding any form of sexual harassment.

Organization advisers

Your group may have an adviser if you wish it to do so - it is not required. An adviser can be a valuable source of information and continuity for the group, and may be a UC Davis staff or faculty member, or someone from the community, or a UC Davis student.

Role of Advisers

1. They may provide information/advice to the group.
2. They may participate in orienting and training new members and officers. They may also attend group meetings and participate in discussions.

Advisers may not

1. select members (but they may participate in selection discussion);
2. determine or direct group's programs, goals, or performances;
3. control group's finances;
4. vote;
5. hold office;
6. represent the group to the University or to the community.

Relationship to the University

Groups that are sponsored by, or are part of, the University will not be registered as student clubs. This generally includes those groups whose programs are generated, implemented, funded, directed, or controlled by the University. These are groups such as intercollegiate athletic teams, classes, ASUCD activities and groups. General exceptions may include residence hall social fund groups. Residence hall groups must have the approval of the Housing Office to apply for status as a registered student organization.

A registered student club may state that its active and associate member-ship is composed of students, staff, or faculty of the University. It shall not indicate or imply that it is acting on behalf of the University or with University approval or sponsorship.

University regulations state that registered student clubs may take positions on issues if they make it clear in so doing that they are not representing the views of the University or the student body as a whole.

The University's name, insignia, unofficial seal, or address may not be used by a student group for religious or political activities, when such use might reasonably be construed to imply the University's support for the group's position on a religious or political subject. The University's name may be used for identification purposes or in a return address provided that the user group explicitly stated that it is acting in a private capacity and not as a representative of the University.

Relationship to other groups and agencies

A student group that is associated with a local, state, national or international organization will be registered only if the group, through its active members, retains decision-making authority and control over its pro-grams and finances. This means that

1. the group has the authority to make all final decisions;
2. the group does not have to obtain permission or approval from its associated organization for its activities
3. the group makes the final decision to use the funds it generates;
4. the group does its own financial record keeping; and
5. the officers are selected by the student members of the group.

A group that is an agent for an off-campus or another on-campus organization or whose sole purpose is to support or fund such an organization will not be registered.

Duplication with existing groups

Due to the increasing demands for campus resources and space, groups applying for registration that appear to duplicate closely already existing groups will be required to submit a clear, written description of the differences between the groups. This may include such components as purpose, programs, philosophy, and structure. The responsibility rests with the group to prove to the University how it differs from the existing groups and why it should be registered as a separate student organization.

WHAT ARE YOUR REGISTRATION OPTIONS?

When identifying your status as a student group at UC Davis, consider the following options. Each has its own responsibilities and privileges.

Intent to Register

This status is designed for new student groups that want to use University facilities for the purpose of getting organized, developing plans and goals, and recruiting members. This status will enable your group to use some University facilities for one organizational meeting only for a period not to exceed thirty days. Your group can be granted this Intent to Register status only once per academic year (September 1 - June 30).

To apply, complete an Intent to Register application and submit it to the Student Programs and Activities Center. During drop-in hours (Monday-Friday, from 11 a.m. to 12 noon), you are encouraged to meet with a program coordinator about recruiting members, planning your program, and preparing your registration forms. Your group's Intent to Register status begins when a program coordinator approves it.

Registered Student Organizations

Registered student organizations are defined as those groups registered with the Student Programs and Activities Center, whose members are students organized to provide service, charitable, social, artistic, recreational, or educational activities that are not in conflict with those of the University. Registered student organizations are groups whose programs and finances are directed and controlled by currently registered UC Davis students. Non-students may participate in student organizations, but may not have responsibility for directing or controlling the group or its programs. Once registered, an organization is entitled to the full range of benefits afforded student groups on the Davis campus for the current academic year. It is recommended that your group register your club every MAY for the following academic year.

Campus Interest Groups

Campus Interest Groups are organizations registered with the Campus Events and Visitor Services (CEVS), whose members must be associated with the University through employment, because of alumni or student status, or as spouses of students. The purpose of these groups is to provide charitable, social, cultural, recreational or educational activities. Registration permits such groups to use campus facilities on an occasional basis. For more information, contact CEVS at 752-2813.

Departmentally Affiliated Organizations

This status is designed for those organizations that are recognized and affiliated with an academic department. This status enables your group to use some University facilities a few times per year for educational and social events. A departmentally affiliated group is not allowed, however, to raise funds on campus or to make extensive use of university facilities. To apply as a departmentally affiliated group, complete the Departmentally Affiliated Application and submit it to the Student Programs and Activities Center.

NOTE: The application requires the signature of either the department's chairperson or designee, as well as those of two registered UC Davis students who assume responsibility for the group.

STANDARDS OF CONDUCT FOR STUDENTS AND STUDENT ORGANIZATIONS

*Excerpted from the UC Policies Applying to Campus Activities

Organizations and Students

Chancellors may impose discipline for violation of University policies or campus regulations. Violations include the following types of misconduct:

1. Dishonesty, such as cheating, plagiarism, or knowingly furnishing false information to the University.
2. Forgery, alteration, or misuse of University document, records, keys, or identification.
3. Theft of, conversion of, damage to, or destruction of any property of the University or property of others while on University premises.
4. Unauthorized entry to or use of University property, equipment, or resources.
5. Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other University activities.
6. Violation of University policies, campus regulations, or rules governing residence in University property.
7. Physical abuse, threats of violence, or conduct that threatens the health or safety of any person on University property or in connection with official University functions.
8. Disorderly or lewd conduct on University properties or at official University functions.
9. The use of fighting words by students to harass any person(s) on University property, or in connection with official University functions or University-sponsored programs.
   - Fighting words are those personally abusive epithets which, when directly addressed to any ordinary person are, in the context used and as a matter of common knowledge, inherently likely to provoke a violent reaction whether or not they actually do so. Such words include, but are not limited to, those terms widely recognized to be derogatory references to race, ethnicity, religion, sex, sexual orientation, disability, and other personal characteristics.
   - Fighting words constitute "harassment" when the circumstances of their utterance create a hostile and intimidating environment which the student uttering them should reasonably know will interfere with the victim's ability to pursue effectively his or her education or otherwise, to participate fully in University programs and activities.
10. Participation in a disturbance of the peace, or unlawful assembly on a University property or at official University functions.
11. Failure to comply with directions of a University official or other public officials acting in the performance of their duties while on University property or at official University functions, or resisting or obstructing such University or other public officials in the performance of or the attempt to perform their duties.
12. Manufacture, distribution, dispensing, possession, use or sale of alcohol on University properties or at official University functions, which is unlawful, or not in compliance with University policy or campus regulations.
13. Unlawful manufacture, distribution, dispensing, possession, use or sale of controlled substances on University property or at official University functions.

USE OF UNIVERSITY name

Your group may not use the name of the University of California, or any abbreviation thereof, as a part of its own name except to describe its location. New groups are not permitted to use "Cal Aggie" as part of their name. Thus, the name "UC Davis Social Club" would not be permitted, but that same group could use the name "Social Club at UC Davis." Similarly, the name "Cal Aggie Cultural Association" would not be permitted but "Aggie Cultural Association" would be permitted.

It is important that organizations indicate their student status in the group's name. If your group has a name, which is the same as or very similar to that of another group (campus or off-campus), then you must clearly differentiate your group's name from the names of other groups. Ways to do this include adding such terms as: "...at UC Davis" or "Campus Chapter of..."

Anyone violating the provisions of California Education Code 92000, which prohibits the use of the University name without permission of the Regents is guilty of a misdemeanor. We urge groups to review all publicity materials used at any event they sponsor to insure accurate representation. Since individuals may be misled into thinking the University is associated with an event that uses its name, The University will seek indemnification from groups fro any damages it may suffer as a result of unauthorized use of the University's name.

TRADEMARK GUIDELINES

A popular way for groups to promote their organization and/or raise funds is by creating and selling items such as T-shirts, sweatshirts, or novelty items. All fund-raising activities require the prior approval of SPAC. When designs for such items include the name of the University or its trademarks, the guidelines below apply.

What is a trademark?

All variances of names and visual representations of the University of California, Davis is considered UC Davis "trademarks". The marks include any trademark, service mark, name, logo, insignia, seal, design, or other symbol or device associated with or referring to UC Davis. Also included are any word, phrase, or image that implies association with the University, such as "Cal Aggie" or "Go Ags!" The University owns these trademarks and carefully manages their use.

Student organizations are permitted to use on the "UC Davis" logo, "GO Ags!" logo or athletic logos in their designs. Student organizations are NOT permitted to use the University seal or "Cal Aggie" logo. Reproduction of these permitted marks on clothing and other items must be approved by SPAC and purchased from a vendor that is licensed to pro-duce emblematic merchandise.

How to get design approval

1. Identify a licensed manufacturer or screen printer. Licensed apparel vendors in Davis are
   • Aggie Fan Club
   • Davis Sport Shop
   • Design Works
   • The Screaming Squeegee
   A list including out-of-area vendors and manufacturers of novelty items is available at SPAC.
2. Prepare a rough sketch of your design. For assistance in preparation with your sketches you may use the Web versions of these logos: UC Davis Logos, Seals and Marks
   UC Davis licensed vendors have production-quality versions for use when you place your order.
3. Complete a Design Approval From and an Application to Raise Funds on Campus, available at SPAC. If appropriate, have the forms signed by your professional school adviser, ASUCD Business Manager or Sports Club Representative before submitting. Please allow 10 working days for our review.
4. If the T-shirts are for internal use by the club members only, we will provide you with a royalty waiver letter. Give this letter to the licensed vendor as authorization for waiver of the normal 7.5% royalty fee. For any merchandise intended for resale outside the group, a required royalty fee is affixed to the vendor's price. You may also add this 7.5% fee to your selling price, to cover the additional expense.

STARTING A BANK ACCOUNT

Your organization can have an off-campus account and/or one with SPAC. There is a $35 annual fee for the SPAC account. So when you register your account with SPAC, a check for $35 made out to UC Regents is needed. For an off-campus account, go to a bank of your choice to set up a checking account. But remember, every spring you'll need to change signature authority.

For campus accounts, all checks need to be made out to UC Regents/ Your Club name, whereas with an outside account checks are made out only to your club.

Departments, registered student organizations, sports clubs, constituent organizations, registered campus interest groups and off campus organizations are permitted to promote their groups and activities on campus. The following guidelines describe how, where, when and what they can post on campus.

CAMPUS POSTING POLICIES

(pertains to all posting on campus, both indoors and out)

1. Only one notice per event/activity per bulletin board is allowed.
2. All posted materials must clearly indicate the name of the sponsoring department, organization, or person.
3. No poster, handbill, or any other form of announcement or statement may be placed on, attached to, or written on any structure or natural feature of the campus, such as walls, doors of buildings (either inside or out), windows, buildings or directional signs, the surface of walkways or roads, fountains, posts, waste receptacles, or trees. The cost of enforcement, removal or restoration may be charged to the organization or person(s) responsible for the policy violation.
4. Organizations or persons posting or exhibiting materials in a language other that English must file a translated copy of the materials with the Student Programs and Activities Center.
5. The painting of signs, posters and banners in the Memorial and Silo Unions and Lower Freeborn hallways is not permitted.

Indoor Posting

Public University Bulletin Boards (only the following materials may be posted)

1. Announcements of activities sponsored by campus organizations or departments: size limit 11'x17'.
2. Off-campus events and commercial materials: size limit 8.5"x11".
3. Personal ads of students, faculty, and staff: size limits 8.5"x11".

Departmental Bulletin Boards

1. Posting on departmental bulletin boards requires the permission of the department.
2. Posting in residence halls requires the permission of the resident director.
3. No commercial materials may be posted.

Outdoor Posting

1. Only campus organizations, such as departments, registered student organizations, sports clubs, constituent organizations, and campus interest groups are permitted to place temporary signs, banners, and posters at outdoor campus locations. content is limited to sponsored events and student government elections, and must include the name of sponsor, date, time, and location of event.
2. Signs, banners, or posters may be placed anywhere outdoors so long as they do not obstruct the free flow of campus traffic, damage lawns or grounds, or create a safety hazard, or interfere with a scheduled event sponsored by another organization.
3. Signs, banners or posters must be freestanding; they cannot be propped against or hung from trees, buildings, balconies, columns, etc.
   • Only wooden posts or stakes of no more than 2" x 2" thickness may be used to support any signs, banners, or posters (no metal or plastic pipes).
   • Posts or stakes are to be hammered into the ground - no digging is permitted.
   • Size limits for signs, banners, and posters are as follows:
     • Wooden signs are limited to dimensions of 2' x 3'.
     • Lightweight plastic board ('coroplast' material) is limited to dimensions of 2' x 4'.
     • Signs and banners made of paper, cloth, and plastic sheeting do not have specific size limits as long as good judgment is used.
4. Signs, banners, and posters may not be posted in the same location for more than one week at a time. However, ASUCD or GSA posting materials used for elections may remain for the durations of the campaign period. Sponsors are responsible for removing the materials within twenty-four hours of the conclusion of the event or the materials will be discarded.

DISTRIBUTION OF LITERATURE

Distributing flyers and other printed materials about your group and its activities can be a powerful way to get the word out.

General Guidelines

1. Literature to be distributed must be of a non-commercial nature.
2. Literature must clearly indicate the name of the sponsoring person or organization.
3. The distribution shall not obstruct the free flow of traffic.
4. Materials may be offered to the public but should not be forced upon individuals.
5. The sponsoring person or organization may be held responsible for clean-up associated with the distribution of literature.

Indoor distribution

1. During meetings: Only University individuals and groups may distribute materials during meetings and only when the department head or organization has approved such distribution.
2. In departments: With prior permission of the department head, free non-commercial literature such as pamphlets and brochures, may be left in waiting areas, lobbies, or lounges assigned to a specific department.
3. In mailboxes: People placing copies in departmental mailboxes may distribute only materials relating to University business.
4. In residence halls: Materials may not be distributed in residence halls or left in stacks near residence halls ore student family housing mail-boxes without prior permission from the Student Housing Office.
5. In the MU. Flyers may be dropped off at the MU campus Information Center on the 1st floor of the MU.

Outdoor distribution

1. Hand distribution of free non-commercial literature is permitted at outdoor areas of the campus open to the public. In residence hall out-door areas, the Student Housing Office must give prior approval for the distribution of literature.
2. Bulk distribution of periodical publications, whether free or for sale, requires the prior approval of the Director of MU Auxiliary Services, who is located on the 4th floor of the MU. If the Director approves, the sponsor must provide containers for the publication at approved distribution locations. Additional conditions are required for publications that are for sale.
3. Outdoor table distribution of literature is restricted to designated areas near the MU and Silo Unions. Reservations for outdoor table space must be made through the MU Campus Information Center and tables must always be attended.
4. Materials may not be distributed by placing copies on or in vehicles (including bicycles) on University properties.

Other distribution methods

1. Publications produced by registered student organizations that meet criteria established by the Campus Media Board, may be distributed in designated racks on campus. Contact the Campus Media Board or the SPAC for details.
2. When any party (off-campus non-profit groups or registered organizations) wants to solicit funds for literature while using a reserved table, that party must receive prior approval for SPAC.
3. The campus mail is for official University business. Materials may only be distributed through the campus mail by campus organizations for communications with members with campus addresses.
4. Employee newsletters, Dateline and UCDMC Update, may be used, on a space-available basis, for the announcement of public meetings of campus organizations that are of general interest.

UC DAVIS COMMERCIAL ADVERTISEMENT POLICIES

Distribution

University regulations prohibit the distribution of commercial advertisements on campus.

Mail Policy

Commercial mail cannot be delivered by hand to student organizations and residence hall mailboxes. It must be distributed through the United States Postal Service. Mail must be individually addressed. When mailing to registered student organizations use the following address:

University of California, Davis,
Student Programs and Activities Center,
name of Student Organization,
Box # _____,
One Shields Avenue,
Davis, CA 95616-8706.

Advertisement in Campus Newspapers

The most effective way to reach the campus population is by means of advertising in campus newspapers. Contact the individual papers directly for advertising and insertion rates. There is one Associated Students newspaper, "The California Aggie," located on campus in 25 Lower Freeborn Hall, 752-8660. Many registered student organization produce alternative papers at the AS Papers production center, located in 13 Lower Freeborn Hall, 752-2848. Call for information on currently operating alternative papers and their contact numbers.

FACILITY/RATE INFORMATION

Freeborn Reservations

All reservations at Freeborn carry a rental fee and must be made at least eight weeks in advance. A late cancellation fee is assessed on any cancellation that is made less than forty-five calendar days prior to the event.

Campus Unions Reservations

Use of the Silo Union's Cabernet Room, the MU II, the King Lounge, and the East Conference Room is usually free of charge unless the room is to be used for a fundraising activity or a special set-up is required. Some MU rooms may be reserved on a regular basis for weekly meetings.

Classroom Reservations

Generally there is no charge for the use of these rooms unless fundraising is involved. The use of 198 Young, 66 Roessler, 3 Kleiber, 194 Chem, Med Sci 180 and 170 Schalm Hall will always be associated with a charge for facility attendant. Classroom reservations are subject to being bumped through the first three weeks of classes.

Lodge Reservations

All reservations at the lodges involve a rental fee and must be made at least ten working days in advance (or 30 days minimum in advance for dances open to the public; 60 days recommended). A late fee is charged if the reservation is canceled less than fourteen calendar working days in advance. Handouts are available at the Campus Events and Information Office, which describe the lodges as well as guidelines for their use.

Main Quad, MU South Courtyard and Silo Yard

Student organizations' use of the Main Quad, MU South Courtyard and Silo Yard are subject to the following guidelines:

1. Specific details such as event title, speaker or performer name must be confirmed at least three working days prior to the event in order to confirm your reservation. Requests made less that three days in advance may not be accepted.
2. Only one weekday reservation per month during the 12 noon - 1 pm time period may be made for any of these areas.
3. A second reservation in the same month may be made when the space remains unreserved five working days prior to the required date. However, this reservation must be confirmed no later than three working days prior to the event. Two reservations per month is the maximum.
4. Amplified sound is permitted in these areas in accordance to the amplified sound policy and guidelines.
5. When both the Quad and the MU South Courtyard are reserved during the same time period, priority for use of amplified sound belongs to the group that first requested amplified sound. The first group may choose to yield its priority, but may also elect not to have amplified sound at either location.
6. All electrical power requests for events in the MU South Courtyard and Silo Yard must be coordinated through Campus Union Facilities & Services, located at 226 Memorial Union.
7. The Main Quad is divided into two sides by a sidewalk running north/south. Normally, they may not be reserved at the same time. CEIO reserves the right to alternate East and West reservation to accommodate watering and maintenance of the Quad.
8. Fundraising is not normally permitted on the Quad.
9. MU North Courtyard may only be reserved in conjunction with a Freeborn Hall reservation.

CAMPUS BOX OFFICE POLICIES

All organizations using University facilities are required to use the services of the Campus Box Office (CBO) when their events are open to the public and there is an admission charge. Box Office services may be required in other circumstances, as determined by SPAC.

CBO will conduct business only with the student listed on the Request to Use Campus Facilities and the Application to Raise Funds forms completed for each event.

All ticketing procedures and ticket formats must be approved in advance by CBO. Sponsors may have their own tickets printed if approved in advance by the Box Office Manager.

CBO offers free cash box services to registered student organizations and sports clubs for events that do not require tickets (i.e. bake sales and other MU table sales). This service includes a cash box and provides a change fund for the duration of the fundraising event. To reserve a cash box, CBO must be contacted 2 working days prior to your event.

Campus Box Office service rates depend on each event's ticketing procedures and format. Exact costs can be established during the preliminary discussion of your event's requirements.

Information about all events will be distributed to the Student Programs and Activities Center. CBO will also release information to film companies and various campus organizations, upon their request. If you have any questions regarding your event, the Campus Box Office will be glad to assist you.

Cash Box Procedures:

1. The student listed on the application forms, who is responsible for the coordination of financial transactions for the group's event, must make an appointment with the Campus Box Office at Freeborn Hall to discuss ticketing procedures and format for the event. After coordinating the event with CBO, be sure to obtain the signature approval from CBO as required on the Request to Use Campus Facilities application form.
2. Contact CBO again two working days prior to the event to reserve the cash box and confirm required information. Required information includes final detailed regarding the event: name of the organization, type of event, date, time, place, established admission prices and special requirements.
3. After your event, the Facility Attendant will assist you in depositing your receipts in the campus night depository.
4. CBO staff will collect deposits from the night depository the following workday morning.
5. As the event sponsor, you are responsible for returning all other materials (cash box, tickets, etc.) to CBO by the established time on the workday following the event.
6. CBO will audit the event, its attendance and its receipts; will deduct the appropriate charges; and will prepare net receipts.

CAMPUS PHONE NUMBERS

College of Engineering - Undergraduate Studies
1050 Kemper Hall (Formerly EU II)
752-0557

Women in Engineering Programs (WIE)
1125 Kemper Hall (Formerly EU II)
752-4636

Consortium for Women & Research
168 Kerr Hall
754-8851

Counseling Center
219 North Hall
752-0871

Cross-Cultural Center
Corner E. Quad & Shields
752-4287

Disability Resource Center
170 South Silo
752-3184

Financial Aid Office
Dutton Hall
752-2390

Internship & Career Center
2nd floor, South Hall
752-2855

Learning Skills Center
2205 Dutton Hall
752-2013

Lesbian, Gay & Bisexual Resource Center
TB 206, Room 128
752-2452

Memorial Union Information Center
1st Floor, MU
752-2222

Student Housing
Student Housing Office
752-2033

The House (Peer Counseling)
TB 16
752-2790

Reentry Student Services
TB 98
752-2005

Women's Resources & Research Center
1st Floor, North Hall
752-3372